Restaurant POS, kitchen, inventory and accounting
Workflow focused
Users, states, permissions, approvals and outcomes are considered together.
Controlled access
Server-side authorization, validation and auditable operations.
Supported adoption
Configuration, testing, deployment, guidance and improvement.
CaferFlow Restaurant POS, KDS and Management Software
Restaurant POS & Management
A connected restaurant operating platform for POS, tables, kitchen display, reservations, recipes, ingredient stock, purchasing, customer credit, loyalty, billing, accounting and reporting.
CaferFlow keeps the guest transaction connected from order entry through kitchen preparation, settlement, ingredient movement and finance. It is designed for restaurants that want fast service workflows without separating operations from stock and accounting controls.
Product overview
What CaferFlow is designed to support
Order-to-kitchen workflow
CaferFlow supports fast ordering for dine-in, takeaway and other configured service modes while keeping server-side totals and authorization authoritative.
Kitchen work is routed to authorized stations with item status, preparation timing, notes and recovery from persisted state.
- POS and table context
- Kitchen display queues
- Preparation and ready states
- Order notes and modifiers
- Customer attachment
- Open-bill continuation until settlement
Recipes, inventory and procurement
Menu activity can connect to recipe definitions so ingredient consumption, stock movements and purchasing remain visible instead of becoming separate spreadsheets.
- Recipe and ingredient mapping
- Ledger-based stock movement
- Batch and expiry controls
- FEFO where applicable
- Transfers and stock counts
- Wastage and quarantine workflows
Billing, payments and customer balances
Settlement supports multiple tender types and can preserve customer receivable history when a bill is partially or fully on credit.
- Cash, bank, card, wallet and QR
- Credit and partial settlement
- Split and mixed payments
- Receipts and allocation
- Customer balances
- Loyalty and reward workflows
Accounting and reporting
Operational events can feed source-linked accounting records through governed posting mappings rather than disconnected manual totals.
- Journals and ledgers
- AR/AP and cash/bank
- Inventory and COGS effects
- Controlled reversals
- Sales and stock reports
- Management financial reporting
Nepal-ready dates and controls
CaferFlow separates technical timestamps, canonical business dates and display preferences so AD/BS presentation does not rewrite transaction history.
- AD / BS display
- Fiscal year and month awareness
- Effective-dated tax configuration
- PAN/VAT-aware billing fields
- Audit evidence
- Controlled document correction
Security and reliable operations
Tenant and branch scope are resolved from authenticated server context, with critical writes designed around concurrency, idempotency and auditable state transitions.
- Tenant isolation
- Role hierarchy
- Server-side validation
- Idempotent critical operations
- Concurrency handling
- Durable realtime recovery
Product coverage
Capabilities organized around real operations
Final modules, permissions, integrations and reports depend on the approved configuration.
POS & tables
Fast ordering, table context, customer attachment, tax, discount and settlement workflows.
Kitchen display
Station-aware queues, preparation timers, status history and ready notifications.
Recipes & stock
Recipe-driven consumption, batches, expiry, FEFO, transfers, wastage and counts.
Payments & credit
Cash, bank, card, wallet, QR, credit, partial and split settlement.
Accounting
Source-linked journals, AR/AP, cash/bank, inventory/COGS and controlled reversals.
Reports
Sales, kitchen, customer, stock, procurement, tax-working and management reports.
Adoption process
From product fit to dependable use
Each stage reduces risk before the next commitment. Production launch follows validated workflows, data and responsibilities.
-
01
Map restaurant flow
Confirm service modes, tables, users, kitchen stations, menu, payment and closing workflow.
-
02
Configure menu and stock
Define menu items, recipes, units, suppliers, inventory rules and opening data.
-
03
Configure finance
Confirm billing, tax, payment, credit, posting and report requirements.
-
04
Pilot real scenarios
Test dine-in, takeaway, split pay, credit, returns, stock exceptions and kitchen recovery.
-
05
Launch and monitor
Train teams, deploy, monitor service flow and improve from operational evidence.
Frequently asked questions
Common questions about CaferFlow
Final scope, timing and commercial terms depend on the confirmed requirement.
What is CaferFlow?
CaferFlow is a web-based restaurant and cafe management platform that connects POS, kitchen display, tables, reservations, inventory, recipes, procurement, billing, accounting and reporting.
Does CaferFlow support split and credit payments?
Yes. The current product site documents cash, bank, card, wallet, QR, credit, partial, split and mixed settlement workflows.
Can CaferFlow track ingredients from recipes?
Yes. Its current product scope includes recipe-based ingredient control, stock movements, batches, expiry, FEFO, transfers, wastage and counts.
Does CaferFlow support AD and BS dates?
Yes. The product supports AD/BS display while preserving stable underlying business dates and fiscal context.
Is CaferFlow a government or IRD platform?
No. It is private software by Ovhok. Nepal-oriented billing and tax workflows still depend on the business's applicable registration and regulatory requirements.
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See CaferFlow with your actual restaurant workflow
Share your service modes, kitchen stations, menu, recipes, payment methods, inventory and reporting needs. We can focus the demonstration on the workflows your team will really use.